HIPPODOCS

PRIVACY POLICY:

Last Updated: Jan 22, 2026

Hippodocs (“we”, “us”, or “our”) is deeply committed to the protection of user privacy. This Privacy Policy (“Policy”) governs the collection, management, and utilization of data, including Personal Data, related to your use of the Hippodocs software (“Software”). Our data practices are designed to align with the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA), where applicable.

  1. Information We Process To ensure the Software performs as intended, we process two categories of information:
    • Non-Personal Data: This includes aggregated technical metrics such as operating system type, device specifications, language preferences, and general usage patterns. This data is non-identifiable and used for performance optimization.
    • Personal Data: This refers to information that can identify you, such as your IP address or unique device identifiers. We also process search-related queries when you utilize our integrated search tools. This processing is based on your voluntary consent and the principle of data minimization.
  2. Data Processing and Methods The Company and its technical service providers collect online identifiers and contextual data to support core operations, maintain security protocols, and perform internal analytics. Search queries submitted through our interface may be transmitted to our search partners to provide you with relevant results and to prevent fraudulent or non-human activity. We implement measures to ensure that such data is anonymized or aggregated shortly after its processing.
  3. Legal Basis for Processing (GDPR) Pursuant to the GDPR, our processing of your information is justified by: (a) Contractual Necessity to provide the conversion services; (b) Legitimate Interests in securing our infrastructure; and (c) Consent, where explicitly required by law for specific data activities.
  4. Categories of Disclosed Data and CCPA Compliance In the preceding 12 months, for professional operational purposes, we may have shared certain data categories—specifically Identifiers (Category A) and Internet/Network Activity (Category F)—with:
    • Service Providers: For hosting, maintenance, and technical support.
    • Analytical Partners: For Report Standardization and performance evaluation.
    • Business Affiliates: For internal auditing and fraud prevention.
    We do not "sell" your personal information in the traditional sense. You may opt-out of interest-based tracking via standard industry tools (e.g., DAA or NAI).
  5. Security and Data Retention We employ robust organizational and technical safeguards to protect your data from unauthorized access. Personal Data is retained only for the duration necessary to fulfill the purposes described in this Policy or as required by statutory legal obligations. Once no longer needed, data is securely purged or fully anonymized.
  6. Your Privacy Rights Depending on your jurisdiction, you may have the right to access, rectify, or delete your Personal Data, as well as the right to object to processing. We guarantee that no user will face discriminatory treatment for exercising these rights. To submit a request, please contact us at the email provided below.
  7. Children’s Privacy and Policy Updates The Software is strictly intended for individuals aged 16 and older. We do not knowingly collect data from minors. We may update this Policy periodically; the "Last Updated" date at the top reflects the most recent version.

Contact Information: For any privacy-related concerns or to exercise your rights, please email: [email protected].